Personnel management

Personnel management easier than ever before

Finally everything in one place: data, documents, information.
And with structure: in the organisational chart, the cross-object reporting, the allocation through our mandate capability and many other features.

What you can expect with our personnel management

  • Maximum flexibility thanks to individual access rights and extensive functions tailored to companies in DACH.
  • Everything in one place and linked to your core systems
  • Always have all your data at hand: on your laptop, tablet or smartphone

Digital personnel file

  • Digital personnel file for easy access to employee information
  • Manage personal data, contract documents, documents, salary data and absences easily in one place
  • Simple personnel management with just a few clicks

Organisational chart

  • Get an overview of all employees and hierarchical levels in the organisation chart.
  • To adapt the matrix organisational structure, simply move the leathers in the organisational chart flexibly
  • The changes are automatically synchronised with the personnel file and transferred - no double data maintenance necessary!
  • Simple changes happen so easily with one click!

Document Management

  • Put an end to file chaos and time-consuming routine tasks! Create contracts faster thanks to templates.
  • You can easily adapt and send documents in case of staff changes.
  • Contracts no longer need to be scanned and uploaded - Once the signature has been digitally requested and provided, the contract is transferred directly to the personnel file.
  • This way you avoid time-consuming duplication of work!

On- and offboarding

  • On- and offboarding tool for a successful start and farewell of employees.
  • Set individual documents and goals already, so you don't have to pick them out every time.
  • Thanks to the predefined workflows and notifications, individual steps can no longer get lost in the daily routine.

We give you the tools to make your HR processes more efficient.

AI in HR

HR software as a business case

Data management in HR


  • Keep track of all absences: whether holidays, business trips or relocation - you know about them via the absence calendar.
  • Entering requested leave in Excel spreadsheets is a thing of the past: Employees enter them in their personal calendars. Of course, you as admin or HR can always edit the absences.
  • We know your benefits: That's why you can manage them flexibly via individual leave accounts (e.g. relocation, wedding).
  • By linking it to the public holiday calendar, false under-hours no longer occur.

Communication and documents

  • Keep notes, agreements and feedback in one place in the staff overview so that you and your staff always have everything at a glance.
  • Store documents in the personal file instead of sending them back and forth by e-mail.
  • Option to perform versioning of documents.

Employee search

  • Save time with the simplified search in the employee database.
  • If you cannot think of the name directly, you can also search for keywords or criteria such as position or entry date.

Access rights

  • jacando has 6 different authorisation roles to ensure that personal data can only be viewed by the responsible persons.
  • The possibilities in the release and role assignment are very diverse and can also be used within the workflows.

Multi-client capability

  • Are you lacking an overview in reporting and recruiting because of the many branches? With jacando, several branches or companies at different locations can be stored individually in the tool without any problems.
  • In this way, employees can be assigned to different locations.
  • In the reports, you can evaluate and compare KPIs per client.

Work plans

  • Until now you had to choose between full-time and part-time? Not any more! In jacando, you can integrate a wide variety of working models and times by defining weekly hours and days.
  • For individual work schedules when creating a new employee, you can simply refer to stored work schedules.
  • In the personnel file, the work plan can be viewed and adjusted in case of changes.


  • Evaluate KPIs across multiple Excel spreadsheets? Thanks to our comprehensive reporting suite, it doesn't matter whether you need the fluctuation in FTE per location or the employee development per department - you have it mapped with just a few clicks.
  • With user-defined lists, you can quickly evaluate and compare company divisions and departments for this purpose.

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